Fact sheet on reporting packaging volumes in the LUCID Packaging Register (data reporting)
Understand your data reporting obligations and how to fulfil them.
Data reporting
Are you a producer of packaging that is subject to system participation as defined in the EU Packaging and Packaging Waste Regulation (PPWR)? Then you must regularly report your packaging volumes to both your system and the LUCID Packaging Register. Learn more about fulfilling your statutory obligation to report data here.
Data reporting with a system operator
You submit a data report to a system when you …
report your packaging volumes when concluding a system participation agreement,
extend an existing system participation agreement,
submit additional reports about packaging volumes at contractually agreed intervals,
correct a report about packaging volumes that you had already submitted,
report your packaging volumes because the system operator asked you to do so.
What information do you need to enter in the LUCID Packaging Register under your registration number?
All the details you need can be found in your system participation agreement:
the reporting period. This period must match the one used for the report to your system operator.
the name of the system with which you concluded a system participation agreement.
the material types (e.g. paper, paperboard and cardboard, plastics, ferrous metals or glass) and packaging volumes per material type (mass). Enter the packaging volumes in kilogrammes to the third decimal point.
How to submit data reports on packaging volumes
Whenever a company reports packaging volumes to its system operator, the exact same report must also be filed with the LUCID Packaging Register. The reporting schedule depends on what you agreed in your system participation agreement. Typical intervals include monthly, quarterly or yearly data reports. If no intervals were agreed in your system participation agreement, you have to at least report the total packaging volume from your system participation agreement as an annual planned volume to the LUCID Packaging Register. You also have to report you packaging volumes to the LUCID Packaging Register when entering into or extending your system participation agreement.
Heads-up: You will not receive any separate confirmation that your data report was filed in the LUCID Packaging Register. However, you can access your data reports at any time through your personal dashboard in the LUCID Packaging Register.
The following deadlines must be observed for technical reasons when submitting reports:
An initial planned volume report refers to the following calendar year and includes your packaging volumes planned for that year. Initial planned volume reports for the following year can only be filed by 31 December of the current year. After that date, you file your planned volume as an intra-year volume report.
A year-end volume report is an actual volume report for the past calendar year. It includes the total volume of all packaging that you placed on the German market in a given year. Year-end volume reports for the previous year (actual volumes) can only be filed up to 1 June. After that date, please file your actual volumes as a supplementary volume report.
In this case, you first have to report the change in packaging volumes to your system operator. Then submit a data report to the LUCID Packaging Register. This report to LUCID must contain the adjusted and confirmed volumes reported to your system. The type of data report you submit in the LUCID Packaging Register depends on when you adjust your packaging volumes:
Scenario #1: You adjust your planned volumes with your system operator in the current year. In this scenario, the adjustment refers to the current year. That is why you need to file an 'intra-year volume report' in the LUCID Packaging Register with the new total volume. If you have already filed an intra-year volume report, you have to correct the volumes on file.
Scenario #2: You adjust your planned volumes with the system operator after the forecast period / calendar year has expired. In this scenario, you need to file the new total volume as a 'year-end volume report' in the LUCID Packaging Register after the calendar year has ended.
System data reporting
The systems are legally required to report the packaging volumes participated with them to the Zentrale Stelle Verpackungsregister (Foundation Central Agency Packaging Register – ZSVR) as a control report. The ZSVR compares the data with the volume reports submitted by companies registered with the LUCID Packaging Register, enabling it to quickly identify any discrepancies. Based on their reports, the ZSVR also calculates the systems' market shares.
Heads-up: You are still legally required to report your data to the LUCID Packaging Register.